As we all know, bookkeeping is said to be the most crucial activity that a successful business must use to avail of the benefits. All the data and information such as receipts, documents, and receipts you keep generally provide the best interest of your business in terms of income tax filing and minimization, maintenance-related information, profit or loss monthly, IFTA, payroll, and more.
So, the more organized you are, the better your outcomes are. This is because by organizing your receipts and essential documents you simplify your task in better yet effective ways. Here are a few tips you can follow that will help you expand the aspects in terms of profits without any hassle.Read More
When you are up with the tax filing season, you are going to make as many deductions as possible to take advantage of. However, you will only be able to achieve them with transportation accounting software which has a track record of every single penny you spent.
Whether it is fuelling up the truck, related dues or tax paid, just maintain a hard copy of all the financial records, and make sure to organize it according to the relevant date.
Keep all the Records Handy
Paperwork is similar to that stocks- it tends to get lost, is not kept intact. So, rather than tossing your receipts and other important documents while driving, have a folder so that you can keep everything handy and in a single place. Alternatively, you can maintain a different color folder and organize the month-wise. For instance, you can keep all the receipts in red-colored folders, invoices in blue-colored ones, and documents in the green-colored folder.
We account for one-sixth of the forces of gravity we see in the universe. There is no known objects accounting for most of the effective gravity in the universe. Something is making stuff move that is not anything we have ever touched. – Neil deGrasse Tyson
Use Efficient Online Solutions
The internet has provided the easiest solutions for managing the automobile-related processes with things like the ability to quickly find the directions along with the alternative routes to the unknown areas. It also made bookkeeping quite simpler because of the continuously evolving digitization.
An online solution will help you keep everything in a single place on a wireless gadget. All in all, it averts you from dealing with extra paperwork along with receipt overload. This will keep everything at your fingertips.
Making sense and managing data you have kept is a task in itself when taxes are meant to be filed.
Keeping the Records Audit-Proof
This applies to both the IFTA, IRS, as well as the State Fuel tax matters. Try to create and manage a separate checking account for your business or personal expenses. Always save the receipts for business-related acquisitions. Also, you can easily scan and keep the digital copies of every single receipt on your computer.
Using the Accurate Bookkeeping System:
Most businesses use either a cash-based system. Trucking payroll software is a system that records your transactions in terms of incomes and expenses, you can calculate your income whenever you feel like. This is generally the best bookkeeping for managing the trucking and related platform. Therefore, it is essential to choose accurate bookkeeping solution software.
Here, the accounting software in terms of the trucking business makes it quite easy for the owners to manage load, expenses, as well as the incomes. The software provides you with the ability to bill the customers and manage the detailed reports, file IFTA on time, and pay drivers as well.
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Try Opening a Separate Business Account
If you are the sole owner of the business, try opening an additional account for your business-related purpose, this will save you the extra fees when talking about business accounts. Transact your incomes and expenses using your business account. You can also access this account for easy record-keeping purposes. Here, a separate account will also provide you with ease of access to the required information during tax auditing and more.
The Highway use tax is applicable for the vehicles above the required or mentioned weight distance covered in New York. The HUT- Highway Use Tax applies to vehicles operating in the state of New York. However, there are certain exemptions and other requirements that exist for both the fuel as well as the highway use tax.Read More
The HUT is a tax applied to trucks, carriers, and heavy vehicles that are known to operate the same on the public highways of the state. According to the jurisdiction, a heavy vehicle includes the following:
- Vehicles like a truck, tractor, or other instruments attached must have a gross weight, alone of more than 18,000 pounds.
- The vehicle has an unloaded weight of more than 8,000 pounds (In case of trucks) and 4,000 pounds (In the case of tractors).
What does Gross Weight Mean?
- The unloaded weight of the vehicle such as truck, tractor, and other attached.
- The unloaded weight of the heaviest device such as trailer, dolly or other that are meant to be drawn.
- Lastly, the maximum load that is meant to be carried or drawn by the vehicle.
How can you Determine HUT?
Here, the tax is based on the mileage that is traveled in the NY highway tax. It is calculated at the rate identified by the weight of the vehicle along with the method that you decide to report the tax. So, when you are completing your return according to the calendar year, you must select the following to determine the tax:
- The Gross Weight Method.
- The Unloaded Weight Method.
You should select your method depending upon your specific operations. One method can be more cost-effective as well as appropriate for you.
HUT Filing Requirements
You need to file a HUT return even if there is no tax outstanding. This may include a third party or some other person who will pay the tax due in terms of the used vehicle under the certification of registration.
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Your Tax is also dependent upon the miles you traveled in NY, apart from the weight of your vehicle. Therefore, you must choose between the methods mentioned above to compute your tax payable accurately. Once you are done with that you can follow the following:
- You must use only one method to compute your tax filed throughout the year.
- You cannot change the selected method for a year.
- You must also use the same for all your vehicles.
Requirements for Recordkeeping
Every vehicle or carrier subject to HUT must maintain the daily records of the miles traveled within the state by every vehicle that falls under certification of registration to travel in New York.
Pay Within the Timeframe to Avoid Consequences
The outstanding tax amounts should be filed immediately within the given timeframe. Paying the bills on time will help you to avoid serious consequences as well as penalties, civil enforcement actions that might include- tax, warrants, levies, seizures, and sale of assets.
Excluded and Exempt Vehicles
Not all vehicle operated in NY state are required to pay the Highway Use Tax:
- Excluded vehicles: Heavy vehicles like Buses, maintenance vehicles, and others are excluded from the Highway Use Tax.
Exempted Ones: Agriculture, Emergency, and other recreational vehicles are exempted.
One of the most critical aspects of the freight industry is to connect the shippers and the carriers. The freight business is vast, and various interlinked entities work together to make sure that the system runs smoothly and effortlessly. The main lifelines of the freight industry are the intermediaries who have tied all of these entities together. The role of cloud based freight brokers and forwarders is crucial, and with a boom in e-commerce, it has become impossible to ignore them. They are the primary driving source of a company’s success. Although they may be similar and possess some overlapping roles, some technical differences differentiate both. People often use them interchangeably, but to get a deeper understanding of both, you must first be clear with their meanings and functions.Read More
Who is a freight broker?
Basically, a freight broker is a middleman or an intermediary who bridges the gap between the buyers and sellers. His main goal is to connect the shippers and carriers and form a long-lasting and mutually beneficial agreement. Like any other business, both the buyers (shippers) and the sellers (transportation carriers) have diverse needs, expectations, and requirements. It will be challenging to align their distinct wants without any external help. This is why a fleet management software is needed to reduce their conflicts that prevent both parties from agreeing on one agreement. Most of the time, we see that no party wants to compromise as they think if they do so, they will turn out to be the losers in the game. It is because of this type of hostile mindset, that makes it more important for a freight broker to come to the bargaining table and help them make decisions that benefit both.
All our dreams can come true, if we have the courage to pursue them. – Walt Disney
Hiring a freight broker will have long term benefits for your business. He has a comprehensive amount of technical knowledge, has massive network connections, and is well versed with the freight laws. He can take care of all the paperwork, thus saving a lot of money and time. His main objective is to handle all the obstacles that come in the way and ensure a mutual settlement between the two parties. A good freight broker is the one who ensures that the negotiations made are in the interest of both the parties. He helps them to keep ego aside and to think rationally. After assisting them in cracking a deal and when both the parties begin their business, a freight broker is then responsible for maintaining an open line of communication between the carrier and the shipper to ensure that both parties are doing their part of the deal.
If you have a basic understanding of the freight industry, you might be aware of one other term used in freight business: third party logistics or 3PL. The majority of the 3PLs use the services of the freight brokers as a point of contact for carrier negotiations, keeping track of arrival and departure of trucks and scheduling pickups and drop-offs. Shippers often hire them as consultants whose goal is to analyze the company in detail and develop newer ways of optimizing routes, shipping practices, and cost-saving measures for the company. We can say that a freight broker is just one of the aspects of 3PL.
Thanks to the changes in technology , freight brokers have become much more efficient with the help of fleet management system. They can perform various functions for you, such as helping you keep up with the recent trends and adhere to state regulations. He can provide you better ways of reducing transport costs, improving delivery efficiency, and minimizing wastage. A freight brokerage is required to obtain a license and register itself as a business under the state government. He must show a fund or a bond to get registered.
Who is a freight forwarder?
A freight forwarder also acts as a liaison between the shipper and carrier. However, apart from that, he does a couple of other things. One of the most important tasks of a freight forwarder is the consolidation of shipments. It means merging small shipments or taking a large shipment and breaking it into smaller ones. He also specializes in arranging storage area and freight shipment for the client.
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Since a freight forwarder has more duties to perform, he requires more capital and manpower than a freight broker. He takes charge of the freight and ships them. He is responsible and accountable for consolidation, storage, transportation, and insurance of freight. Apart from acting as an intermediary, a freight forwarder also ensures the “forwarding of freight.” He ensures that the shipment reaches the customer. He also deals with overseas shipments and handles import and export issues that come in the process.
Difference between a broker and a forwarder:
Possession and storage of freight: The primary difference between the two is that a broker is not responsible for handling or storage of freight. They do not issue various bills and certificates, as in the case of freight forwarder. A freight forwarder ships freight, prepares necessary documents, and is responsible for freight storage. Liability and Legal Obligations: Since a broker is not responsible for the possession of the freight, so he cannot be held accountable for any missing or damaged freight.
As long as a freight broker doesn’t provide the services of a freight forwarder, he cannot be made liable for freight shipment. However, a forwarder can be held responsible for mishandling the shipments. Hence, they must have cargo and liability insurance policies to cover the amounts. Both the freight brokers and forwarders provide vital services to ease the lives of shippers and carriers. They might look the same in some aspects, but there are critical differences between the two. However, the ultimate goal remains the same that is to optimize your shipping and save your money.
The dispatch software program is an application made for the risk-free delivery of goods as well as services to distant places. It typically leads to timely delivery of products and also stock. The trucking dispatch reshipment program acts as an excellent option for all the issues associated with the transport business. The software will help in tracking vehicles on the road as well as in scheduling further appointments. With the use of delivery software, it is now simple for dispatchers to complete the duties rapidly. Prior to this application, it absolutely was hard as the job was furnished physically previously.Read More
If people like you, they’ll listen to you, but if they trust you, they’ll do business with you. — Zig Ziglar
Dispatch application enables the organization to make better and quicker decisions. The business has gained effectiveness in its functioning. The truck routing software enables the businesses to monitor the individual designated to a specific job. Companies can check the timing of the deliveries. Data can be saved effortlessly which can help the company in the future to make decisions. You can also examine which employee was responsible for a specific process. Appropriately, the location of your motorists can be recorded. Messages can also be obtained and sent in the high-quality model of the application. Sessions may be rescheduled, and any information of delay or perhaps any warning may be also presented effortlessly.
Trucking dispatch software programs can prove to be a blessing for a transportation enterprise in the event that they are employed properly. This will help to enhance the business overall performance. Apart from this, it will aid in bringing business for the organization. With the help of this software, the business can strategize it’s long term functions. It cuts down the possibility of any injury and also assures easy shipments at the appropriate time. Businesses can take advantage of the program just by relaxing at home.
The performance of your business will be elevated because of the use of this program. It will also help in raising production. The business simply has to invest in such software programs only a single time, and the yields will be for a longer period of time. Entire control will be in the firm’s hand. Problems are going to be reduced. It’s possible to make the required adjustments in the process owing to the details stored.
Versatility occurs in the enterprise because of the implementation of this software. Trucking dispatching application additionally helps to boost customer happiness. Almost all deliveries are going to be made regularly and also securely leading to supplying optimum satisfaction to the customers. Less will be required. When it comes to tracking any vehicle, GPS navigation is surely the ideal option.
GPS devices are actually ruling the current business world. GPS has performed a significant function in transforming the dynamics of the transport enterprise. Given that you are in a position to make use of GPS on mobile phones, you can enhance business effectiveness. The location of the goods can be tracked without having to move from your current location. It is a fantastic trucking office software program that is popular these days.
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As a result of this computer software, visibility could be kept in the company. It helps the organization to maintain confidence in its customers. GPS is cost-effective. Activities like thievery also get lessened in case you have the ability to maintain an effective record. GPS also helps to locate stolen vehicles. Organizations must take advantage of this application without wasting further time. Production is going to be increased, and as a result, there’ll be more profits.
Shipping helps to ensure stronger supply chain management. Companies need to deliver the right product to the right customer. Shipments travel from their origin, be it from overseas or factories. You need to keep them protected till they reach their final destination. Damaged products can put off your customers, and they refrain from doing business with you in the future. While every shipping company works to deliver its shipments safely to people, there are some factors that are out of your control. Cargo shipping software professionals need to understand what types of damages can happen on their journeys and how to deal with them. Only then can they prevent the loss of money or save their time. You need to know the best ways to deal with it.Read More
Types of vehicle damage:
Every year, multiple people register for cargo claims. The most common complaints registered under the P&L are as follows:
- Wet cargo
- Product shortage
- Damage from contamination
- Rodent damage
- Lost shipments.
- Physical damage.
Physical or material damage is the most common complaint registered by people.
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- Material damage:
Material or physical damage refers to the situation when the shipment gets damaged by rolling or breaking. The most common cause of material damage is inadequate storage facilities provided by the shippers or using unsatisfactory quality containers. Bad storage entails incorrect or insufficient storage of the shipments. Two critical factors contributing to the physical damage of cargo are inaccurate weighing of the load and improper loading of goods in the freight vehicles so this should be managed with freight software.
- Water damage:
As the name suggests, any damage to a good by water or any other liquid comes under water damage. The moisture may cause damage to the goods. Sometimes, seawater seeps into the containers through tiny pores and cracks the products. If you select an incorrect container to store your goods, you may as well throw them directly into the water.
“Don’t watch the clock; do what it does. Keep going.” – Sam Levenson
- Bacteria damage:
Sometimes, the food items get damaged by the growth of bacteria on it. It may also lead to food poisoning. Any factor that renders a food unfit for human consumption comes under bacteria damage or contamination. If the fleet companies do not clean their delivery vehicles from time to time, the food will get spoiled after being stored in it.
- Mishandling damage:
Sometimes, the goods get damaged through mishandling or rough handling of goods. You need to store some food items in cool temperatures, so they do not get damaged; failure to do so leads to over-ripening, thawing, or bruising of the eatables. If you fail to set the power temperature or fail to provide space for circulation while storing the food items, they can get spoiled for eating.
- Rodent damage and insect infestation:
The only damage to your goods doesn’t need to be caused only by rodents like mice and rats. Many insects can infest your food items as well. Infestation damages your products in such a way that the items turn out to be useless when reaching the final customer. This damage causes fleets to lose out on their other deliveries as the authorities need to inspect the damaged cargo.
How can you prevent your cargo from damaging?
Every fleet provider, shipper, and importer needs to know how to reduce the risk of cargo damage. It saves your finances and makes it easier for you to deal with increased operational costs. There are plenty of ways through companies can reduce their cargo damage to a minimum:
- Select the right kind of container to store your goods. For example, to store perishable goods, you need to have good quality cool containers.
- You need to ensure the cargo does not move too much. You need to restrict the movement of the shipments in their containers.
- Make sure not to store incompatible items together, like keeping cloth materials with frozen foods.
- Ensure to select the shortest and the safest route for your travel. You can take the help of many tools and software for trucking business to choose the appropriate route for your delivery.
- Seal the containers to save the products from water damage or moisture.
- Companies need to check their frozen foods from time to time. They should also keep track of any change in temperature or when they should refreeze their products.
- Fleet businesses need to use technology when they can. Not only it makes the entire shipping process more manageable, but it also provides them with live inputs to know whether their cargo is safe or not.
All the freight companies need to use live cargo tracking technology to ensure their shipments arrive on time and in good condition. All the companies need to get live info to keep their goods safe and to know their situation. It helps you to build good business strategies and reduce your cargo damage. You need to deal with delays in supply chains efficiently so that your shipments are not hampered in any manner.